A full staff portal, not just a multi-staff calendar
Every team member gets their own login and their own diary. Customers book with the right person at the right price. Built for salons, barbershops, and any business with more than one pair of hands.
Multi-staff activates the moment you add a team member — £7.50/user/month each (£10/user/month list) on top of the £15/month base. Free for the 30-day trial.
Three stylists, one calendar, three different prices
Most booking systems treat multi-staff as 'pick a colour for their column'. That misses everything that actually matters.
It's a Wednesday at Salon No. 7. Dan is the senior stylist — a Skin Fade with him is £28 and takes 35 minutes. Marcus is mid-level — same service, £22, same duration. Rosie is an apprentice — £18, 50 minutes because she's still learning.
A customer messages on WhatsApp: "Any haircut slots tomorrow with Dan?" They want the senior; they're happy to pay senior. Booksy and Fresha can't answer that without the owner stepping in.
The owner ends up running customer service all day on top of cutting hair. Marcus and Rosie don't see their own diaries on their phones because everything's in the owner's account. Commission records live in a spreadsheet someone updates on Sundays.
Each team member, their own login
Invite a team member by email. They get a link to set a password and land on a portal scoped to their world — their bookings, their hours, their commission, their profile photo and bio. They never see another stylist's diary or the owner's billing. Revoke access with one tap; they're signed out everywhere, immediately.
- Per-tenant email-and-password login at /staff/login/yourname
- Sees only their own diary, bookings, time off, commission
- Edits own photo + bio for the public "Meet the team" card
- Owner can revoke in one click — kills every active session
- Same email can be staff at multiple businesses (no collision)
Dan H.
Senior stylist · Salon No. 7
Dan never sees Marcus's diary, the owner's billing, or the customer list.
Same service, three prices, no fights
For any service, set a per-staff price and duration override. Dan charges £28 for a Skin Fade in 35 minutes; Rosie charges £18 in 50 minutes. The customer sees the right number for the team member they're booking. The AI receptionist quotes the right number when asked. Commission accrues on the actual price paid, not the base.
- Per-(staff, service) price + duration overrides
- Booksy-style Service Variants — handled cleanly across availability
- AI receptionist quotes the right price for the right team member
- Customer sees one number — the one they'll actually pay
- Commission tracking on the actual price, not the base
Dan
Senior · 35 min
Marcus
Mid · 35 min
Rosie
Apprentice · 50 min
Base price £25 · overrides win when set
'Meet the team' on your booking page
A horizontal carousel of your team — photo, name, role, bio — on your public booking page. Customers tap a card to start booking with that team member already selected, with only the services that person actually offers. The deep-link survives the whole wizard; the customer sees a 'Booking with Rosie' pill on every step.
- Sortable carousel — photo, name, role, bio per card
- Tap a card → wizard opens with that staff prefilled
- Services filter to only what that team member delivers
- Persistent "Booking with X" reminder pill through the flow
- Auto-hides when you're a sole trader — no awkward solo carousel
Let stylists run their own menu
Two toggles unlock chair-rental and booth-salon setups. Self-serve pricing lets each stylist change the prices on the shared menu. Self-serve services lets them add brand-new services that exist only under their name. Useful when each chair is effectively an independent business renting space from you.
- Self-serve pricing — stylists set their own rates on shared services
- Self-serve services — stylists add personal services no-one else delivers
- Owner sees personal services flagged with the stylist's name
- Customer-facing flow stays clean — personal services only show under their owner
- Flip either toggle off and you're back to the employee/commission salon model
Self-serve pricing
Stylists can set their own prices on the shared menu.
Self-serve services
Stylists can add brand-new services under their name.
Commission tracking
Per-staff, per-booking, on the actual price paid.
Two team members, one appointment
Some appointments need more than one person. Wedding package — stylist + makeup artist at the same time. Cut + beard split between a senior and a junior. Mani + pedi in parallel by two technicians. Rexabook handles all three — concurrent or sequential, the time picker only shows slots that fit every team member involved.
- Different staff on different services in one appointment
- Concurrent (parallel) or sequential — your choice or the customer's
- Configurable handover buffer between staff changes
- Each team member sees their slice of the booking on their own diary
- Commission attributes correctly to whoever did the work
Dan
Bridal updo · 90 min
Rosie
Makeup · 90 min
Same customer · same slot · two team members
Everything that activates with the Team add-on
Add a team member and the multi-staff machinery turns on automatically — scheduling, Service Variants, portal logins, parallel bookings, commission tracking, AI receptionist awareness.
Per-staff portal logins
Each team member signs in to a narrow surface scoped to their own diary, bookings, hours, and commission.
Service Variants
Per-(staff, service) price and duration overrides. Same service, three prices, one customer-facing flow.
Meet the team carousel
Public-page carousel with deep-link booking. Customers can pick their stylist before they pick a time.
Multi-staff bookings
One appointment, multiple team members — concurrent or sequential. Wedding packages, mani+pedi, split jobs.
AI receptionist, multi-staff aware
Asks which team member, quotes the right price, books on that staff's calendar — all from the customer's WhatsApp message.
Commission tracking
Per-staff, per-booking, on the actual price paid. Cancels and refunds reverse cleanly.
Team scheduling done properly
The bits that quietly matter in a multi-staff shop.
| Feature | Rexabook | Booksy | Fresha |
|---|---|---|---|
| Per-staff portal login | |||
| Per-(staff, service) price + duration variants | |||
| AI receptionist aware of staff variants | |||
| Self-serve services (chair-rental mode) | |||
| Multi-staff parallel bookings | |||
| "Meet the team" deep-link booking |
Full feature matrix on the comparison page.
£7.50/user/month
£10/user/month launch offer · on top of the £15/month base · no commission, no contracts
Each team member activates the full multi-staff stack — scheduling, Service Variants, staff portal, "Meet the team", parallel bookings, commission tracking. Free for the 30-day trial.
See the base + all four add-ons on the pricing page.
Team FAQ
Do team members need to download anything?
What can a team member see vs. the owner?
How does multi-staff pricing work?
Does it work for chair-rental salons?
How does customers picking a specific staff member work?
What happens if a team member leaves?
How is this priced?
Run the salon, don't be the receptionist
30-day free trial with every team feature included. Set up in under 4 minutes. No card required.
Start your free trialNo card required. Set up in under 4 minutes.