Every feature you need to run your bookings
WhatsApp confirmations, an AI that books for you, no-show protection that actually charges, and a booking page that doubles as your website. No bloat — just the tools you'll use every week.
WhatsApp confirmations & reminders
Your clients already check WhatsApp 80+ times a day. That's where their booking confirmations and reminders should be. No app to download, no SMS costs, no push notifications they'll ignore.
- Instant booking confirmation via WhatsApp
- 24-hour and 2-hour appointment reminders
- Clients reply CONFIRM or CANCEL in the chat
- Email and SMS fallback so no one misses the message
Rexabook
online
Hi Sarah! Your appointment is confirmed ✅
Skin Fade with John
Fri 12 Apr at 2:30pm
Reply CONFIRM or CANCEL
14:32
CONFIRM
14:33
Thanks Sarah! See you on Friday 👍
14:33
⏰ Reminder: Your Skin Fade is tomorrow at 2:30pm with John. See you there!
Thu 10:00
Type a message
An AI that books appointments for you on WhatsApp
Trained on your services, hours, staff, and prices. Answers customer questions, quotes the right price for the right team member, and books the appointment — all inside WhatsApp. Starts in shadow mode where you review every reply with one tap; auto-graduates to live after three approved drafts.
- Quotes prices and books appointments inside WhatsApp
- Shadow mode — approve every reply until you trust it
- Multi-staff aware — asks which team member before quoting
- Respects your cancellation policy, asks for consent before booking
- Included in the base — no add-on required
Rexabook AI
Replying as John's Barbershop
Fill cancellations in 60 seconds
When a client cancels more than two hours ahead, HotSlot automatically broadcasts the open slot to your waitlisted clients on WhatsApp. First to reply gets it. No more empty chairs you find out about too late.
- Auto-fires on every >2h-ahead cancellation
- Broadcasts to up to 10 waitlisted clients, FIFO
- First-come, first-served via WhatsApp YES reply
- 4-hour expiry — fills fast or moves on
- Owner can fire a manual broadcast from the dashboard
Skin Fade — Today at 3:30pm — Filled in 47 seconds
Stop losing money to no-shows and late cancels
Write your cancellation policy once. Customers tick to agree before they book — we snapshot the text, time, and IP for chargeback evidence. Inside your cancellation window? We auto-charge the saved card. No-show? Same. You can waive any charge with one tap.
- Write your policy in the base — the agreed-text snapshot, timestamp, and IP land on every booking row
- Auto-charging requires the Card Protection add-on (£10/store/month): set your cancellation window (e.g. 24h notice, £15 fee)
- Card-on-file at booking via Stripe — no charge unless they breach
- Auto-charge late cancels AND no-shows, with grace period and waive button
- Trusted-client carve-out so regulars never get charged by mistake
"24-hour notice required. Cancellations inside this window are charged £15 to your saved card."
Agreed by client · 14 May 09:32 BST
Your booking page replaces your website
Not a stripped-back booking form — a full salon micro-site at rexabook.com/yourname. Hero photos, About, hours, map, reviews aggregated from Google, team carousel, FAQ, social links — and you can customise your colours, logo, and cover image.
- Hero photos + portfolio gallery, About, hours, map, team carousel, social links
- Google Reviews + native reviews aggregated into one star rating
- FAQ section — included in the base
- Custom branding — colours, logo, cover image — included in the base
- Custom domain, before/after galleries, drag-to-reorder sections — coming after launch
- Indexed by Google with LocalBusiness rich-result data — your booking page IS your SEO
John's Barbershop
South London · ★ 4.9 (212 reviews)
rexabook.com/johnsbarbers
Bookings that know where you're driving
Per-day travel areas, travel-time-aware availability, a cluster sort that pulls nearby slots to the top, and a daily route map of your day before you start it. Add the Mobile bundle to any tier — Booksy and Fresha have staff calendars, neither models journeys between bookings.
- Per-day Travel Areas (Tuesdays in CW10, Saturdays in SK11)
- Hides impossible journeys before the customer can book them
- Clusters nearby slots to the top of the time picker
- Today's bookings plotted on a map with route order + drive times
+£1.50/wk Mobile add-on · works on any tier
A full staff portal — not just a multi-staff calendar
Every team member gets their own login. They see only their bookings, their hours, their commission. Customers can book with a specific staff member straight from a 'Meet the team' card on your public page. Per-staff price overrides — Booksy-style service variants — handled cleanly across availability, AI quotes, and commission.
- Per-staff portal login — they see only their own diary
- Per-(staff, service) price + duration overrides
- "Meet the team" carousel on your booking page with deep-link booking
- Per-staff working hours, time off, and commission tracking
- Self-serve mode for chair-rental salons — staff manage their own services
Dan
Senior
Skin Fade £28
Marcus
Junior
Skin Fade £22
Rosie
Apprentice
Skin Fade £18
Google Review nudge
After every appointment, Rexabook sends your client a WhatsApp message with a direct link to leave you a Google review. More reviews means higher Google ranking, which means more clients finding you. Native reviews on your booking page aggregate alongside Google's into one star rating.
- Automatic prompt after each appointment
- Direct link to your Google review page
- Native reviews moderated — 4★ and up auto-publish, 1–3★ go to your queue
- Combined star rating on your booking page (Google + native)
47 new reviews
this month via Rexabook
Switch in 60 seconds
Three ways to bring your services across — pick whichever's easiest. Snap a photo of your price list, paste your Booksy URL, or drop in a CSV. We do the rest. Run your old system in parallel during your trial — no risk.
- No retyping — AI extracts services from photos and screenshots
- Booksy / Fresha / Nearcut imports pull services, hours, photos, and reviews
- CSV import auto-detects every common format and dedupes on import
- AI also writes you a starter cancellation policy and a sensible service set
Snap a photo
Price list, chalkboard, business card, or a Booksy screenshot. AI extracts every service, price, and duration.
Paste your Booksy URL
Pulls services, hours, photos, and reviews from Booksy, Fresha, or Nearcut in one go.
Upload a CSV
Auto-detects Booksy and Fresha formats. Dedupes on import. Just drag and drop.
Mobile app & dashboard
Full iOS and Android app to manage your diary, clients, and services on the go. Desktop dashboard too. Push notifications carry the booking details on your lock screen — not a generic 'new booking' nag.
- Today view — see what's coming up at a glance
- Push notifications carry client name + service + time
- Manage services, hours, blocked dates, no-shows, charges
- Works offline — catches up when you're back online
Marcus T.
Ryan K.
Jamie W. Confirmed
Beyond the basics
Tools that quietly remove work as you grow.
Recurring appointments
Set up weekly, fortnightly, or monthly bookings in one tap. Up to 12 occurrences per series — DST-safe.
Combos & multi-service
Pre-build named bundles (Cut + Beard + Facial), chain up to 3 services per booking, or split them across the same day.
Customer self-serve
Every confirmation email carries a manage link. Clients cancel, reschedule, and update preferences without phoning you.
Customer accounts
Optional magic-link or phone-OTP sign-in. Returning clients see every upcoming booking on one page.
Marketing campaigns
Re-engage lapsed clients, run loyalty offers, win back dormant ones — all over WhatsApp. Sends draw from your Marketing pack balance (£25 per ~200 messages).
Gift vouchers
Sell branded gift vouchers from your booking page. 12-month expiry, paid out via Stripe.
Intake forms
Patch tests, health screening, consent — collect what you need before the appointment. Linked to the booking row.
Calendar invites
Every booking confirmation email carries an .ics attachment — one tap to add it to Apple Calendar, Google, or Outlook.
And there's more on the way
We're always building. Here's what's coming next.
Rebooking nudge
Automatically remind clients to rebook when they're overdue. "It's been 4 weeks since your last fade — time to book again?"
Ready to simplify your bookings?
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